Updating Damages

Use the Damages form (on page 1) to update damages for the primary equipment in the selected unit or the selected equipment. In the Damages form, you can specify a date in the Repaired On field to mark a damage item as repaired.

To update or repair a damage item:

In the All Damage Items area, select the damage item you want to update.

N4 displays the details of the selected damage item in the Damage Item area.

Update the information displayed in the Damage Item area.

To mark a damage item as repaired, enter a date in the Repaired On field.

Click Save.

If you click Cancel, N4 closes the form without saving the changes.

For XPS operations,

If you record the damages in XPS and then update the damages in N4, XPS does not update the damage codes.
If you mark all the damage items as repaired in N4, XPS removes the damage flag but does not update the damage codes. Therefore, though the equipment is no longer marked as damaged in N4 or XPS, XPS still displays the damage codes.

N4 records the following service events when you update damages for a unit:

UNIT_DAMAGED: If the unit was previously undamaged and you record a new damage without a repaired date.
UNIT_REPAIRED: If the unit was previously undamaged and you record a new damage with a repaired date.

N4 also records this event if you update an existing damage as repaired along with the other damage information such as width, depth, etc.

UNIT_DAMAGES_DELETED: If the unit damage is deleted.
UNIT_DAMAGES_UPDATED: If a unit is already damaged and you add a new damage to it.

For example,

First, record Damage 1 N4 records the UNIT_DAMAGED event.

Then, update Damage 1 N4 records the UNIT_DAMAGES_UPDATED event.

Then, record Damage 2 N4 records a UNIT_DAMAGED event.

Then, repair Damage 1 (by recording Repaired on Date/Time) N4 records the UNIT_REPAIRED event.

Also, repair Damage 2 (by recording Repaired on Date/Time) N4 records the UNIT_REPAIRED event.

Now, record Damage 3 N4 records the UNIT_DAMAGED event.

Delete Damage 3 N4 records a UNIT_DAMAGE_DELETED event.

Again, update Damage 1 (which is a repaired damage) N4 records a UNIT_DAMAGES_UPDATED event.

Record Damages 4 and 5 N4 records a UNIT_DAMAGED event for each damage record.

You can use the History, Events tab (on page 1) in the Unit Inspector (on page 1) to view the event history of a unit. The Notes field in the Event History tab explains the damage changes made to the unit and the Changes field displays the values that changed per the event in the following fields:

Damage Type
Component
Severity
Location
Quantity
Notes
Repaired On
Reported On

The following table lists the fields in the Damages form:

Field Label	Description
Damage Type	Select a damage type such as a tear, a hole, or rust. You can only select a damage type that exists at the current scope level. For more information, see Equipment Damage Type form (on page 1).
Component	Select the equipment component that is damaged such as the door, or a side of the container. You can only select an equipment component that exists at the current scope level. For information on adding an equipment component, see Damage Component form (on page 1).
Severity	Select Major or Minor to indicate the severity level of the damage. If a unit has Major damages, N4 displays an icon in the left area in the Unit Inspector (on page 1).
Location	Enter the location of the specified damage on the selected equipment component.
Quantity	Enter the quantity or the number of damages. For example, you can enter the number of holes or dents.
Length	Enter the length of the damage.
Width	Enter the width of the damage.
Depth	Enter the depth of the damage.
Reported On	Enter the date and time the damage was reported. For more information, see Entering dates and Entering time.
Repaired On	Enter the date and time the damage was repaired. For more information, see Entering dates and Entering time. When you enter date and time in the Repaired On field, N4 marks the selected damage item as repaired.
Notes	Enter any miscellaneous notes for the selected damage.

Notes

If you delete all of the existing damage items for the equipment, the equipment is no longer damaged in N4 or in XPS.
For XPS operations, only equipment with major damages displays as damaged equipment in XPS. Damaged equipment in XPS is not available for delivery at the gate.
If you record the damages in XPS and then delete all the damages in N4, XPS removes the damage flag but does not update the damage codes. Therefore, though the equipment is no longer marked as damaged in N4 or XPS, XPS still displays the damage codes.